What is Invoice Scanning?
Invoice scanning is the process where supplier invoices in different formats are scanned in order to digitize and capture the invoice information. Companies can manage invoice scanning internally using a scanner and a data capture solution, or outsource invoice scanning to an external party.
Invoice scanning and data capture are required in order to work with AP invoice automation, where supplier invoices are processed in a digital workflow that is fully or partially automated. Preferably, you would select an invoice scanning software that is included or integrated in your AP automation solution so that the entire invoice process is managed in a streamlined workflow.
Quick and reliable Invoice Scanning
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Manual sorting and archiving of documents could be a slow and prone to human error process, which sometimes leads to time delays and affects bottom lines. SmartSoft Invoice Scanning avoids such hurdles and optimizes the way you handle and store invoices, thus freeing time for other important tasks.
The Process Invoice Scanning
1. Scanning and Importing Invoices
Whether you receive invoices as paper documents, fax, PDFs or image files, SmartSoft Invoices handles all of them. You can scan paper invoices directly to the software or import PDF and image files.
2. Data Capture Invoice Scanning
Invoice Scanning reads two key fields from the document such as Vendor and Invoice Number, based on template recognition. Defining a new invoice template is easy - the software locates the text regions and identifies them. So, for each new invoice, coming from the same vendor from now on, the software extracts the data automatically.
3. Data Export Invoice Scanning
Once processed, invoice documents are saved as searchable PDF in a predefined output folder, sorted by the data extracted from the key fields.